Branding · bank details · QR codes
Documents that look like your business — and get paid
Upload your logo once and pick a colour, a layout and a typeface. Every quotation, invoice and tax invoice then goes out on your letterhead, with your bank details, the document number as the payment reference and a QR code that makes paying effortless.
- No card
- Nothing to install
- Works on your phone
| Item | Qty | Amount |
|---|---|---|
| Kudu chalet — Family12 Oct → 15 Oct · 3 nights · 2 adults, 2 children | 3 | $540.00 |
| Breakfastper person · 4 people × 3 mornings | 3 | $144.00 |
| Sundowner game driveper person · 4 people | 1 | $160.00 |
Your letterhead, everywhere
Logo, colour, layout and font — set once, on every document and every printout.
Bank details done right
Your account, and the document number as the reference, so you know who paid what.
A QR code to pay or save
A QR code on the document makes paying or saving your details a phone-camera away.
How it works
One stay, four names, zero retyping
Every guest is one record that changes its name as they go: asked for a price, said yes, stayed, paid. Each step is one press of a button.
- QuotationThey ask what it costs. Rooms, nights, guests and a deposit, priced in a minute.
- BookingThey say yes. One click, and the room is theirs on the calendar — nobody else can have it.
- InvoiceThey check out. The bill is raised from what was quoted, nothing typed twice.
- Tax invoiceThey pay. Part or all, by cash, card or transfer — the receipt is written and it is in the books.
Make it yours
What you can change
- Logo — upload once; it prints at the top of every document
- Colour — the accent used on headings and totals
- Layout — choose the arrangement that suits your paperwork
- Typeface — classic, modern or plain
- Business details — address, phone, email and tax number
- Bank details and QR — how and where guests should pay
Everything in it
Built for guesthouses, lodges and B&Bs
No modules to buy and nothing to set up first. Turn off what you don't use.
- Occupancy calendar — every room down the side, every night across the top
- No double bookings — a taken room is refused before the quote or booking is saved
- Airbnb & Booking.com calendar sync — each room swaps calendars with its listings every 30 minutes
- Front desk — today's arrivals and departures, one-tap check-in and check-out, walk-ins without a quote
- Your own booking page — guests send their dates to your enquiries inbox — no commission
- Quotes guests accept online — send a quote as a link; they accept on their phone
- Automatic guest messages — a confirmation, check-in details before arrival and a review request after — by email or WhatsApp
- Deposits and part payments — ask for a percentage up front; the balance looks after itself
- Invoices and tax invoices — your logo, bank details and a QR code on every document; credit notes for corrections
- Housekeeping board — checking a guest out marks the room for cleaning
- VAT, GST or sales tax — including a separate rate for accommodation and tourism levies, or no tax at all
- A till with stock — for the bar, the shop or anything sold over the counter, with shifts and cash-up
- Books that keep themselves — income, expenses, debtors, journal, trial balance and audit trail
- Your team — admins, staff and tillers, invited by link; run more than one property from one login
- Phone, tablet or computer — installable on Windows, Mac, Android and iPhone — and it keeps working when the signal drops
Questions
Asked before signing up
Can I use my logo on the free version?
Yes. Branding is part of the free version.
Does every document print to A4?
Yes — quotations, invoices and tax invoices each print to a clean A4 page, or save as PDF.
Can I have different branding for two properties?
Yes. Each business in your account has its own logo, colours and details.
More of WStation
Also in the box
Get paid faster, with paperwork that writes itself.
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