Free quotation software
Free quotation software that knows which rooms are free
Most quotation software is a form with a total at the bottom. WStation is built for places that sell nights: it checks the calendar while you type, prices each room by the night or by the person, and the quote becomes the booking when the guest says yes.
- No card
- Nothing to install
- Works on your phone
| Item | Qty | Amount |
|---|---|---|
| Garden room — Double18 May → 21 May · 3 nights · 2 adults | 3 | €285.00 |
| Breakfastper person · 2 people × 3 mornings | 6 | €72.00 |
| Wine-farm tourper person · 2 people | 2 | €90.00 |
Free to start, no card
Open WStation in your browser and make your first quote now — no download, no card, no sales call. Sign in when you want it kept.
Quotes that can't oversell
A room already booked for those nights can't go on the quote. You will never promise the same room to two guests.
Not a dead end
A spreadsheet quote stops at the PDF. In WStation the quote becomes the booking, the invoice and the receipt — nothing typed twice.
How it works
One stay, four names, zero retyping
Every guest is one record that changes its name as they go: asked for a price, said yes, stayed, paid. Each step is one press of a button.
- QuotationThey ask what it costs. Rooms, nights, guests and a deposit, priced in a minute.
- BookingThey say yes. One click, and the room is theirs on the calendar — nobody else can have it.
- InvoiceThey check out. The bill is raised from what was quoted, nothing typed twice.
- ReceiptThey pay. Part or all, by cash, card or transfer — and it is in the books.
What you get free
Everything you need to send a proper quote
Nothing on this list is a paid add-on. It is what a quote in WStation is.
| On the quote | What WStation does |
|---|---|
| Your branding | Logo, colour, layout and typeface, on every quote |
| Rooms and dates | Each line with its own check-in, check-out and guests |
| Rates | Per room per night, or per person per night |
| Extras | Meals, transfers, activities — per person or per item |
| Tax | VAT, GST/HST or sales tax, included or added, or none |
| Deposit | A percentage up front, the balance shown below it |
| Payment details | Your bank details and a QR code |
| Sending it | One clean A4 page — save as PDF, email or WhatsApp it |
Everything in it
Built for guesthouses, lodges and B&Bs
No modules to buy and nothing to set up first. Turn off what you don't use.
- Occupancy calendar — every room down the side, every night across the top
- No double bookings — a taken room is refused before the quote or booking is saved
- Free-room search — type the dates and party size, see what is free and what fits
- Quotes per room — each room with its own dates, guests and per-person or per-room rate
- Deposits — ask for a percentage up front; the balance prints on its own
- Room status — checking a guest out marks the room for cleaning
- Invoices and receipts — your logo, bank details and a QR code on every document
- VAT, GST or sales tax — including a separate rate for accommodation, or no tax at all
- A till — for the bar, the shop or anything sold over the counter
- Income, expenses and reports — worked out from money that actually moved
- Your team — invite staff and admins; run more than one property from one login
- Phone, tablet or computer — and it keeps working when the signal drops
Questions
Asked before signing up
Is the quotation software really free?
You can start free, in your browser, right now — no card and nothing to install. Try it without an account; sign in when you want your quotes kept and shared with your team.
Can I use it if I don't run accommodation?
Yes. Tours, activities, venues and anyone who sells by the day or by the person use the same quotes. It is built around accommodation, so rooms and nights are where it shines.
How do I send a quotation to a client?
Every quote prints to one A4 page. Save it as a PDF from your browser and send it by email or WhatsApp.
Can I add my logo to quotes?
Yes. Upload a logo and pick a colour, layout and typeface. Every quotation, invoice and receipt then goes out in your style.
What happens after the client accepts?
Press Book it. The quote becomes a booking with the same lines and prices, and the room is held on the calendar for those nights.
More of WStation
Also in the box
Stop double-booking. Start in a minute.
Open WStation, add your rooms, and quote your next guest — free, in your browser, no card.
Open WStation free