Bed & breakfast software
B&B software for owners who also make the breakfast
In a B&B, the person who answers the enquiry is also cooking the eggs. WStation fits in a pocket: see who arrives tonight, answer a quote while the kettle boils, and print the bill at the breakfast table.
- No card
- Nothing to install
- Works on your phone
The diary in your pocket
Today's arrivals and departures, who is in which room and what they owe — on your phone, wherever you are in the house.
Breakfast that adds up
Breakfast per person per morning goes on every quote, so three people for four nights is twelve breakfasts, not four.
No second booking for the Rose room
A room that is taken can't be quoted or booked again, even if your partner takes the call.
A day at your B&B
What WStation does between breakfast and bedtime
- Breakfast count
Today's view shows who is in the house — the breakfast number at a glance.
- Checkout at the table
Raise the invoice, take the card, and the receipt prints. The room is marked for cleaning.
- An email asks about May
Check what is free on the calendar and send a quote with breakfast included, from your phone.
- Arrivals
Your guest's room is ready, their deposit is on the stay, and the balance is waiting for checkout.
Your rates, your way
How you charge, and how WStation handles it
Set it up the way you already price. Anything unusual goes on the quote as a line of its own.
| How you charge | In WStation |
|---|---|
| Room rate including breakfast | One per-room rate — say it on the line |
| Breakfast per person | A per-person extra, multiplied by guests and mornings |
| Single occupancy | A separate rate, or a line that adjusts it |
| Minimum two nights at weekends | You choose the dates; WStation won't stop you |
| Deposit to hold the room | A percentage on the quote |
| Tourist tax per person | Add it as its own per-person line |
How it works
One stay, four names, zero retyping
Every guest is one record that changes its name as they go: asked for a price, said yes, stayed, paid. Each step is one press of a button.
- QuotationThey ask what it costs. Rooms, nights, guests and a deposit, priced in a minute.
- BookingThey say yes. One click, and the room is theirs on the calendar — nobody else can have it.
- InvoiceThey check out. The bill is raised from what was quoted, nothing typed twice.
- ReceiptThey pay. Part or all, by cash, card or transfer — and it is in the books.
Everything in it
Everything a B&B needs
- Occupancy calendar — every room down the side, every night across the top
- No double bookings — a taken room is refused before the quote or booking is saved
- Free-room search — type the dates and party size, see what is free and what fits
- Quotes per room — each room with its own dates, guests and per-person or per-room rate
- Deposits — ask for a percentage up front; the balance prints on its own
- Room status — checking a guest out marks the room for cleaning
- Invoices and receipts — your logo, bank details and a QR code on every document
- VAT, GST or sales tax — including a separate rate for accommodation, or no tax at all
- A till — for the bar, the shop or anything sold over the counter
- Income, expenses and reports — worked out from money that actually moved
- Your team — invite staff and admins; run more than one property from one login
- Phone, tablet or computer — and it keeps working when the signal drops
Questions
Asked before signing up
Is WStation too much for a three-room B&B?
No. Add three rooms and use only what you need: the diary, quotes and invoices. Turn off the till and the rest until you want them.
Can my partner and I both use it?
Yes. Invite them by email; you both see the same diary and a room one of you books is taken for the other.
Can I print invoices for guests?
Yes. Every invoice and receipt prints on one A4 page, or saves as a PDF to email.
Does it work in euros, pounds or dollars?
Yes. Your business works in its own currency, and tax is set the way your country charges it.
Other kinds of place
WStation for every kind of stay
Put the B&B diary on your phone today.
Open WStation, add your rooms, and quote your next guest — free, in your browser, no card.
Open WStation free