Invoices & receipts for accommodation
Guesthouse invoices and receipts, written from the booking
Nobody should type a guest's stay three times. WStation raises the invoice from the booking at checkout, takes deposits and part payments against it, and writes the receipt the moment it is paid in full.
- No card
- Nothing to install
- Works on your phone
| Item | Amount |
|---|---|
| Room 4 — Double2 nights · 2 adults | $190.00 |
| Dinnerper person · 2 people | $48.00 |
Reference: INV-1031
Paid faster
Your bank details and a QR code print on every invoice, with the invoice number as the reference, so guests pay the right amount to the right account.
Deposits and part payments
Take a deposit to confirm, the rest at checkout, or pay in three goes. The balance is always right and every payment gets its receipt.
Books that add up
Every receipt lands in your income and your tax report the moment it is written. No spreadsheet at month-end.
How it works
One stay, four names, zero retyping
Every guest is one record that changes its name as they go: asked for a price, said yes, stayed, paid. Each step is one press of a button.
- QuotationThey ask what it costs. Rooms, nights, guests and a deposit, priced in a minute.
- BookingThey say yes. One click, and the room is theirs on the calendar — nobody else can have it.
- InvoiceThey check out. The bill is raised from what was quoted, nothing typed twice.
- ReceiptThey pay. Part or all, by cash, card or transfer — and it is in the books.
Everything in it
Built for guesthouses, lodges and B&Bs
No modules to buy and nothing to set up first. Turn off what you don't use.
- Occupancy calendar — every room down the side, every night across the top
- No double bookings — a taken room is refused before the quote or booking is saved
- Free-room search — type the dates and party size, see what is free and what fits
- Quotes per room — each room with its own dates, guests and per-person or per-room rate
- Deposits — ask for a percentage up front; the balance prints on its own
- Room status — checking a guest out marks the room for cleaning
- Invoices and receipts — your logo, bank details and a QR code on every document
- VAT, GST or sales tax — including a separate rate for accommodation, or no tax at all
- A till — for the bar, the shop or anything sold over the counter
- Income, expenses and reports — worked out from money that actually moved
- Your team — invite staff and admins; run more than one property from one login
- Phone, tablet or computer — and it keeps working when the signal drops
Questions
Asked before signing up
Can I put my logo on invoices?
Yes. Upload your logo, pick a colour, a layout and a typeface, and every quotation, invoice and receipt goes out looking like yours.
Does WStation work out VAT?
Yes. Set where you are registered and how you charge — VAT, GST/HST or sales tax, prices including or excluding it, and a separate accommodation rate if you have one. Each document keeps the tax it was issued under.
Can I record cash, card and bank transfer?
Yes — cash, card, EFT and mobile money, each with an optional reference.
Is there a till for the bar or shop?
Yes. Ring up sales over the counter; stock counts itself down and the takings land in the same books.
More of WStation
Also in the box
Stop double-booking. Start in a minute.
Open WStation, add your rooms, and quote your next guest — free, in your browser, no card.
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