Guesthouse management software
Guesthouse software that runs the front desk and the books
Bookings, rooms, quotes, invoices, receipts, the bar till, expenses and the tax report — one app, built for small accommodation businesses, that works on the phone in your pocket.
- No card
- Nothing to install
- Works on your phone
Built for small places
Guesthouses, lodges, B&Bs, self-catering units and campsites — from three rooms to thirty. No training course, no consultant.
Your language, your money
English, Deutsch, Português, Español and 中文, in your currency, with your country's way of charging tax.
Your records, safe
Signed-in access only, every change checked on the server, and your records are never sold.
How it works
One stay, four names, zero retyping
Every guest is one record that changes its name as they go: asked for a price, said yes, stayed, paid. Each step is one press of a button.
- QuotationThey ask what it costs. Rooms, nights, guests and a deposit, priced in a minute.
- BookingThey say yes. One click, and the room is theirs on the calendar — nobody else can have it.
- InvoiceThey check out. The bill is raised from what was quoted, nothing typed twice.
- ReceiptThey pay. Part or all, by cash, card or transfer — and it is in the books.
Why owners switch
The paper diary, against WStation
| Paper diary & spreadsheet | WStation | |
|---|---|---|
| Two people sell the same room | Found out when both guests arrive | Refused before it is saved |
| "What's free from the 12th to the 15th?" | Flip pages, count rooms | Type the dates, see the list |
| Quote → invoice → receipt | Typed three times | One record, one click each |
| Who owes what | Somewhere in a notebook | On every stay, always current |
| Away from the desk | The diary stays behind | On your phone, even offline |
Everything in it
Built for guesthouses, lodges and B&Bs
No modules to buy and nothing to set up first. Turn off what you don't use.
- Occupancy calendar — every room down the side, every night across the top
- No double bookings — a taken room is refused before the quote or booking is saved
- Free-room search — type the dates and party size, see what is free and what fits
- Quotes per room — each room with its own dates, guests and per-person or per-room rate
- Deposits — ask for a percentage up front; the balance prints on its own
- Room status — checking a guest out marks the room for cleaning
- Invoices and receipts — your logo, bank details and a QR code on every document
- VAT, GST or sales tax — including a separate rate for accommodation, or no tax at all
- A till — for the bar, the shop or anything sold over the counter
- Income, expenses and reports — worked out from money that actually moved
- Your team — invite staff and admins; run more than one property from one login
- Phone, tablet or computer — and it keeps working when the signal drops
Questions
Asked before signing up
Who is WStation for?
Owners and managers of small accommodation businesses — guesthouses, lodges, B&Bs, self-catering, campsites — who want bookings and the books in one place without enterprise software.
Do I need to install anything?
No. Open wstation.app in any browser. Add it to your home screen and it opens like an app.
Can I run more than one property?
Yes. One login can run several businesses, each with its own rooms, team, branding and books.
Who makes WStation?
Outdoors Commerce, a developer-led web studio in Windhoek, Namibia.
More of WStation
Also in the box
Stop double-booking. Start in a minute.
Open WStation, add your rooms, and quote your next guest — free, in your browser, no card.
Open WStation free