Housekeeping · room status
A housekeeping board that keeps itself up to date
Every room is Ready, Needs cleaning or Out of order. Checking a guest out marks their room for cleaning on its own, the cleaner marks it ready from their phone, and reception never sends a guest into a room that hasn't been done.
- No card
- Nothing to install
- Works on your phone
Dirty the moment they leave
Check-out puts the room on the cleaning list. Nobody has to remember to tell housekeeping.
Ready from the cleaner's phone
Mark a room ready the minute it's done, and reception sees it on every screen.
Out of order means out of sale
A room under repair is flagged so nobody books a guest into it until it's back.
How it works
One stay, four names, zero retyping
Every guest is one record that changes its name as they go: asked for a price, said yes, stayed, paid. Each step is one press of a button.
- QuotationThey ask what it costs. Rooms, nights, guests and a deposit, priced in a minute.
- BookingThey say yes. One click, and the room is theirs on the calendar — nobody else can have it.
- InvoiceThey check out. The bill is raised from what was quoted, nothing typed twice.
- Tax invoiceThey pay. Part or all, by cash, card or transfer — the receipt is written and it is in the books.
Room states
Three states, worked out with the bookings
Occupied is never typed in — it comes from the stays themselves, so it is always right.
| Status | How a room gets there |
|---|---|
| Needs cleaning | Automatically, when a guest checks out |
| Ready | When someone marks it clean |
| Out of order | When a manager takes it out for repairs |
| Occupied | Worked out from who is staying tonight |
Everything in it
Built for guesthouses, lodges and B&Bs
No modules to buy and nothing to set up first. Turn off what you don't use.
- Occupancy calendar — every room down the side, every night across the top
- No double bookings — a taken room is refused before the quote or booking is saved
- Airbnb & Booking.com calendar sync — each room swaps calendars with its listings every 30 minutes
- Front desk — today's arrivals and departures, one-tap check-in and check-out, walk-ins without a quote
- Your own booking page — guests send their dates to your enquiries inbox — no commission
- Quotes guests accept online — send a quote as a link; they accept on their phone
- Automatic guest messages — a confirmation, check-in details before arrival and a review request after — by email or WhatsApp
- Deposits and part payments — ask for a percentage up front; the balance looks after itself
- Invoices and tax invoices — your logo, bank details and a QR code on every document; credit notes for corrections
- Housekeeping board — checking a guest out marks the room for cleaning
- VAT, GST or sales tax — including a separate rate for accommodation and tourism levies, or no tax at all
- A till with stock — for the bar, the shop or anything sold over the counter, with shifts and cash-up
- Books that keep themselves — income, expenses, debtors, journal, trial balance and audit trail
- Your team — admins, staff and tillers, invited by link; run more than one property from one login
- Phone, tablet or computer — installable on Windows, Mac, Android and iPhone — and it keeps working when the signal drops
Questions
Asked before signing up
Do I have to update room status by hand?
Only to say a room is clean or out of order. Checking a guest out marks their room as needing cleaning automatically, and whether it is occupied comes from the bookings.
Can cleaning staff use it?
Yes. Invite them to your team with a limited role, and they can see and update the rooms from their own phone.
Is housekeeping a paid add-on?
No. Room status comes with rooms, in the free version of WStation.
More of WStation
Also in the box
Run the front desk from your phone — free.
Open WStation, add your rooms, and quote your next guest — free, in your browser, no card.
Open WStation free