Software for backpackers & hostels
Hostel software that sells each dorm bed once
A hostel sells beds, not rooms, and half the guests walk in off the street. Add every dorm bed as its own bookable place, book a walk-in in seconds, and ring up the bar on the same system.
- No card
- Nothing to install
- Works on your phone
Beds, not rooms
Each dorm bed is its own bookable place, so a six-bed dorm can hold six different guests on six different dates.
Walk-ins in seconds
See what's free tonight, book the bed, take the money. No form longer than it needs to be.
The bar on the same system
Ring up drinks and tours on the till. Stock counts down and the takings land in the same books.
A day at your hostel
What WStation does between breakfast and bedtime
- Checkouts
Beds leaving today are listed; checking out marks them for new sheets.
- Walk-in
Two travellers, three nights. The grid shows two free beds in Dorm A — booked and paid in a minute.
- Tour group enquiry
Twelve beds over a weekend: one quote across two dorms, with breakfast per person.
- Bar shift
Drinks through the till; tomorrow's report shows bar and beds side by side.
Your rates, your way
How you charge, and how WStation handles it
Set it up the way you already price. Anything unusual goes on the quote as a line of its own.
| How you charge | In WStation |
|---|---|
| Per bed per night | Each bed is a room with its own rate |
| Private rooms | A room with a per-room rate |
| Breakfast, linen, towels | Per-person extras |
| Tours and activities | Extras, or sold through the till |
| Bar and kitchen | The till, with stock |
| Long-stay volunteers | A booking across the whole period |
How it works
One stay, four names, zero retyping
Every guest is one record that changes its name as they go: asked for a price, said yes, stayed, paid. Each step is one press of a button.
- QuotationThey ask what it costs. Rooms, nights, guests and a deposit, priced in a minute.
- BookingThey say yes. One click, and the room is theirs on the calendar — nobody else can have it.
- InvoiceThey check out. The bill is raised from what was quoted, nothing typed twice.
- ReceiptThey pay. Part or all, by cash, card or transfer — and it is in the books.
Everything in it
Everything a hostel needs
- Occupancy calendar — every room down the side, every night across the top
- No double bookings — a taken room is refused before the quote or booking is saved
- Free-room search — type the dates and party size, see what is free and what fits
- Quotes per room — each room with its own dates, guests and per-person or per-room rate
- Deposits — ask for a percentage up front; the balance prints on its own
- Room status — checking a guest out marks the room for cleaning
- Invoices and receipts — your logo, bank details and a QR code on every document
- VAT, GST or sales tax — including a separate rate for accommodation, or no tax at all
- A till — for the bar, the shop or anything sold over the counter
- Income, expenses and reports — worked out from money that actually moved
- Your team — invite staff and admins; run more than one property from one login
- Phone, tablet or computer — and it keeps working when the signal drops
Questions
Asked before signing up
How do I set up dorm beds?
Add each bed as a room — "Dorm A · Bed 1" to "Bed 6" — in one go with bulk add. Each can then be booked on its own.
Can a group book several beds on one quote?
Yes. A quote can hold many beds or rooms, each with its own dates and guests.
Can staff run the desk on a shared tablet?
Yes. Invite each staff member, and they sign in on any device.
Do you connect to Hostelworld or Booking.com?
Not yet. Add those bookings in WStation so the beds are held, and take direct bookings and walk-ins alongside.
Other kinds of place
WStation for every kind of stay
Sell every bed once. Start now.
Open WStation, add your rooms, and quote your next guest — free, in your browser, no card.
Open WStation free