Invoice software for guesthouses
Invoice software for guesthouses that knows who still owes you
Checkout is busy: keys, cleaning, the next arrival. WStation turns the stay into an invoice in one press, takes the payment by whatever means the guest has, writes the receipt, and keeps a list of everyone who has not paid yet.
- No card
- Nothing to install
- Works on your phone
Checkout in one press
Check the guest out and the invoice is raised from their booking, and their room is marked for cleaning.
Never lose track of a balance
Every stay shows what was charged, what was paid and what is outstanding — no notebook, no memory.
Receipts guests can keep
Paid in full means a receipt, numbered and branded, ready to print or send.
How it works
One stay, four names, zero retyping
Every guest is one record that changes its name as they go: asked for a price, said yes, stayed, paid. Each step is one press of a button.
- QuotationThey ask what it costs. Rooms, nights, guests and a deposit, priced in a minute.
- BookingThey say yes. One click, and the room is theirs on the calendar — nobody else can have it.
- InvoiceThey check out. The bill is raised from what was quoted, nothing typed twice.
- ReceiptThey pay. Part or all, by cash, card or transfer — and it is in the books.
Month-end
From the front desk to the tax return
Because every invoice and receipt comes from a stay, the reports write themselves from money that actually moved.
- Income — every receipt, by day, week or month
- Outstanding — invoices not yet paid in full, oldest first
- Expenses — what you spent, so profit is real
- Tax report — tax charged on everything you were paid for
- Occupancy — how full each night was, room by room
Everything in it
Built for guesthouses, lodges and B&Bs
No modules to buy and nothing to set up first. Turn off what you don't use.
- Occupancy calendar — every room down the side, every night across the top
- No double bookings — a taken room is refused before the quote or booking is saved
- Free-room search — type the dates and party size, see what is free and what fits
- Quotes per room — each room with its own dates, guests and per-person or per-room rate
- Deposits — ask for a percentage up front; the balance prints on its own
- Room status — checking a guest out marks the room for cleaning
- Invoices and receipts — your logo, bank details and a QR code on every document
- VAT, GST or sales tax — including a separate rate for accommodation, or no tax at all
- A till — for the bar, the shop or anything sold over the counter
- Income, expenses and reports — worked out from money that actually moved
- Your team — invite staff and admins; run more than one property from one login
- Phone, tablet or computer — and it keeps working when the signal drops
Questions
Asked before signing up
Is WStation suitable for a small guesthouse?
It is built for them — from three rooms to thirty. Run it from your phone at the desk or a computer in the office.
Can my staff create invoices?
Yes. Invite staff by email. They can check guests out and take payments; admins see the reports and settings.
Which payment methods can I record?
Cash, card, EFT and mobile money, each with an optional reference.
Will it work if the internet drops?
Yes. Changes made with no signal are kept on the device and sent when you're back online.
More of WStation
Also in the box
Stop double-booking. Start in a minute.
Open WStation, add your rooms, and quote your next guest — free, in your browser, no card.
Open WStation free