Team · roles · approvals
Let your team work — without handing over the keys to the books
Invite people from Team with their Google email. WStation makes a link to send by email or WhatsApp; they open it, sign in with Google and they're in, with the role you picked. Admins run the place, staff do the daily work, tillers get the till and the front desk — and nothing else unless you say so.
- No card
- Nothing to install
- Works on your phone
Invite by link, join with Google
No passwords to share. Links last 14 days and can be renewed.
Deny-by-default for tillers
The server checks every request against what a tiller is allowed — not just the menu.
Approvals, not surprises
Tillers ask to change or cancel a sale; managers approve. Every sale shows who made it.
How it works
One stay, four names, zero retyping
Every guest is one record that changes its name as they go: asked for a price, said yes, stayed, paid. Each step is one press of a button.
- QuotationThey ask what it costs. Rooms, nights, guests and a deposit, priced in a minute.
- BookingThey say yes. One click, and the room is theirs on the calendar — nobody else can have it.
- InvoiceThey check out. The bill is raised from what was quoted, nothing typed twice.
- Tax invoiceThey pay. Part or all, by cash, card or transfer — the receipt is written and it is in the books.
Roles
Four roles, sensible defaults
| Role | What they can do |
|---|---|
| Owner | Everything, including billing and the team |
| Admin | Manage the business: rooms, settings, team, approvals and reports |
| Staff | The day-to-day work in the modules the business has switched on |
| Tiller | The till and the front desk; a manager can add printing tax invoices, pay-outs or seeing income and expenses |
Everything in it
Built for guesthouses, lodges and B&Bs
No modules to buy and nothing to set up first. Turn off what you don't use.
- Occupancy calendar — every room down the side, every night across the top
- No double bookings — a taken room is refused before the quote or booking is saved
- Airbnb & Booking.com calendar sync — each room swaps calendars with its listings every 30 minutes
- Front desk — today's arrivals and departures, one-tap check-in and check-out, walk-ins without a quote
- Your own booking page — guests send their dates to your enquiries inbox — no commission
- Quotes guests accept online — send a quote as a link; they accept on their phone
- Automatic guest messages — a confirmation, check-in details before arrival and a review request after — by email or WhatsApp
- Deposits and part payments — ask for a percentage up front; the balance looks after itself
- Invoices and tax invoices — your logo, bank details and a QR code on every document; credit notes for corrections
- Housekeeping board — checking a guest out marks the room for cleaning
- VAT, GST or sales tax — including a separate rate for accommodation and tourism levies, or no tax at all
- A till with stock — for the bar, the shop or anything sold over the counter, with shifts and cash-up
- Books that keep themselves — income, expenses, debtors, journal, trial balance and audit trail
- Your team — admins, staff and tillers, invited by link; run more than one property from one login
- Phone, tablet or computer — installable on Windows, Mac, Android and iPhone — and it keeps working when the signal drops
Questions
Asked before signing up
How many staff can I add?
As many as you need, including many tillers per business.
Can staff use their own phones?
Yes. They sign in with Google on any phone, tablet or computer.
What if someone leaves?
Remove them from Team and their access ends straight away. Their past work keeps their name on it.
More of WStation
Also in the box
Bring your team in — free to start.
Open WStation, add your rooms, and quote your next guest — free, in your browser, no card.
Open WStation free