Software for self-catering
Self-catering booking software, unit by unit
Self-catering is sold by the unit, not the bed, with a cleaning fee and a deposit on top. WStation keeps every cottage on one calendar, quotes the stay with the fees, and tracks the balance until the guest has paid in full.
- No card
- Nothing to install
- Works on your phone
| Item | Qty | Amount |
|---|---|---|
| Seaview cottage — sleeps 620 Dec → 27 Dec · 7 nights · 4 adults, 2 children | 7 | R12,600.00 |
| Cleaning feeper stay | 1 | R450.00 |
| Linen & towelsper person · 6 people | 6 | R540.00 |
Units, not rooms
Each cottage, flat or house is one bookable unit with its own capacity and rate. The calendar shows them all.
Fees on the quote
Cleaning, linen, pets, late checkout — extras per stay or per person, added once and carried to the invoice.
Balances you can see
Deposit in, balance due before arrival? Every stay shows what has been paid and what is left.
A day at your self-catering place
What WStation does between breakfast and bedtime
- Holiday enquiry
Seven nights over December, six people. The free-room search shows which units sleep six for those dates.
- Quote sent
Unit, nights, cleaning fee, linen and a 50% deposit, on your letterhead, as a PDF.
- Changeover day
One family leaves, the next arrives. Same-day changeover is never a clash; the cottage is marked for cleaning.
- Balance reminder
The outstanding list shows who still owes before arrival.
Your rates, your way
How you charge, and how WStation handles it
Set it up the way you already price. Anything unusual goes on the quote as a line of its own.
| How you charge | In WStation |
|---|---|
| Per unit per night | Per-room rate on the unit |
| Cleaning fee | An extra per stay |
| Linen, pets, cots | Extras per person or per item |
| Deposit, balance before arrival | Deposit on the quote; part payments against the stay |
| Refundable damage deposit | Add it as its own line and record the refund |
| Weekly rates | Price the line for the week, or per night |
How it works
One stay, four names, zero retyping
Every guest is one record that changes its name as they go: asked for a price, said yes, stayed, paid. Each step is one press of a button.
- QuotationThey ask what it costs. Rooms, nights, guests and a deposit, priced in a minute.
- BookingThey say yes. One click, and the room is theirs on the calendar — nobody else can have it.
- InvoiceThey check out. The bill is raised from what was quoted, nothing typed twice.
- ReceiptThey pay. Part or all, by cash, card or transfer — and it is in the books.
Everything in it
Everything a self-catering place needs
- Occupancy calendar — every room down the side, every night across the top
- No double bookings — a taken room is refused before the quote or booking is saved
- Free-room search — type the dates and party size, see what is free and what fits
- Quotes per room — each room with its own dates, guests and per-person or per-room rate
- Deposits — ask for a percentage up front; the balance prints on its own
- Room status — checking a guest out marks the room for cleaning
- Invoices and receipts — your logo, bank details and a QR code on every document
- VAT, GST or sales tax — including a separate rate for accommodation, or no tax at all
- A till — for the bar, the shop or anything sold over the counter
- Income, expenses and reports — worked out from money that actually moved
- Your team — invite staff and admins; run more than one property from one login
- Phone, tablet or computer — and it keeps working when the signal drops
Questions
Asked before signing up
Can a whole house be one booking?
Yes. Add the house as one unit that sleeps however many it does, and book it as a whole.
Can guests arrive the day others leave?
Yes. A stay holds its nights up to the morning of departure, so changeover days are never counted as a clash.
Can I manage cleaners?
Checkout marks the unit for cleaning, and your team can mark it ready. Invite cleaners as staff so they can see the board.
Do you sync with Airbnb or Booking.com?
Not yet. Record those bookings in WStation so the dates are held, and use it for the guests who book with you directly.
Other kinds of place
WStation for every kind of stay
Every unit on one calendar, starting today.
Open WStation, add your rooms, and quote your next guest — free, in your browser, no card.
Open WStation free