Reports for accommodation businesses
Know how the business is doing — without a spreadsheet
How full were we in September? What did the bar make? Who still owes us? Every report in WStation is built from money that actually moved and stays that actually happened — pick a period and the answer is there, ready to export.
- No card
- Nothing to install
- Works on your phone
| Filed under | Share | Amount |
|---|---|---|
| Accommodation | 86% | $44,840 |
| Meals | 8% | $4,170 |
| Bar and shop | 4% | $2,130 |
| Activities | 2% | $1,000 |
Answers, not data
Each report leads with the numbers that matter — money in, money out, net — then the detail.
Any period
This month, last month, this year, or any custom date range.
Excel in one tap
Download any report as CSV for Excel, Google Sheets or your accountant.
How it works
One stay, four names, zero retyping
Every guest is one record that changes its name as they go: asked for a price, said yes, stayed, paid. Each step is one press of a button.
- QuotationThey ask what it costs. Rooms, nights, guests and a deposit, priced in a minute.
- BookingThey say yes. One click, and the room is theirs on the calendar — nobody else can have it.
- InvoiceThey check out. The bill is raised from what was quoted, nothing typed twice.
- Tax invoiceThey pay. Part or all, by cash, card or transfer — the receipt is written and it is in the books.
Every report
What you can see
- Transactions — every payment and expense, searchable by guest, reference or category
- Income and expenditure — income, expenses and your surplus
- Tax return — tax charged and paid, and what's payable
- Debtors — guests and companies who still owe you
- Sales analysis — what you sell most, by item and category
- Cash and bank — what should be in the drawer and the bank
- Journal and trial balance — double-entry books for your accountant
- Audit trail — every change and correction, with the reason
Everything in it
Built for guesthouses, lodges and B&Bs
No modules to buy and nothing to set up first. Turn off what you don't use.
- Occupancy calendar — every room down the side, every night across the top
- No double bookings — a taken room is refused before the quote or booking is saved
- Airbnb & Booking.com calendar sync — each room swaps calendars with its listings every 30 minutes
- Front desk — today's arrivals and departures, one-tap check-in and check-out, walk-ins without a quote
- Your own booking page — guests send their dates to your enquiries inbox — no commission
- Quotes guests accept online — send a quote as a link; they accept on their phone
- Automatic guest messages — a confirmation, check-in details before arrival and a review request after — by email or WhatsApp
- Deposits and part payments — ask for a percentage up front; the balance looks after itself
- Invoices and tax invoices — your logo, bank details and a QR code on every document; credit notes for corrections
- Housekeeping board — checking a guest out marks the room for cleaning
- VAT, GST or sales tax — including a separate rate for accommodation and tourism levies, or no tax at all
- A till with stock — for the bar, the shop or anything sold over the counter, with shifts and cash-up
- Books that keep themselves — income, expenses, debtors, journal, trial balance and audit trail
- Your team — admins, staff and tillers, invited by link; run more than one property from one login
- Phone, tablet or computer — installable on Windows, Mac, Android and iPhone — and it keeps working when the signal drops
Questions
Asked before signing up
Does WStation show occupancy?
Yes. The occupancy calendar works out how full each night is, room by room, for 7, 14 or 30 nights at a time.
Can I see reports on my phone?
Yes. Every report works in the browser or app on your phone.
Are reports included in the free version?
Yes.
More of WStation
Also in the box
Books that keep themselves. Start free.
Open WStation, add your rooms, and quote your next guest — free, in your browser, no card.
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